12/3/07 - Tip of the Week - Recruiting Materials (13.4.1)

Good Morning Seawolves:

After our first little dusting of snow over the weekend....sorry, no tie in for this weeks Tip. Just plain ol' NCAA legislation that you have received previously in this exact column.

Something tends to be added or deleted every year to this legislation, and this year is no different, as there are many shaded paragraphs in the 07-08 version of NCAA Bylaw 13.4.1 and all of the connected legislation.

I do want to point out that we can no longer use express mail services - DHL, FedEx, certified mail, etc. to send domestic prospective student-athletes any recruiting information, including information from the SBU Admissions Office. This legislation applies to all prospects or their coaches, including those that have signed a NLI or scholarship agreement. There have been a couple of instances in the past two or three weeks where I have had to remind coaches that they can't sent information to prospects in this manner. The only items that can be over nighted or expressed are the NLI and/or a financial aid offer.

Also, this is just another friendly reminder that any and all text messages and instant messages are no longer allowed.

Please review the information below, as stated earlier, there are some changes to the wording of the legislation.

Please let me know of any questions or concerns.

Heath

13.4.1 Recruiting Materials.

In sports other than men's basketball and men's ice hockey, a member institution may not provide recruiting materials to a prospective student-athlete (including general correspondence related to athletics) until September 1 at the beginning of the prospective student-athlete's junior year in high school. In men's basketball and men's ice hockey, an institution may not provide recruiting materials to a prospective student-athlete (including general correspondence related to athletics) until June 15 at the conclusion of the prospective student-athlete's sophomore year in high school. Violations of this bylaw shall be considered institutional violations per Constitution 2.8.1; however, they shall not affect the prospective student-athlete's eligibility. (Revised: 1/10/91 effective 8/1/91, 1/10/92, 1/11/94 effective 8/1/94, 1/10/95 effective 8/1/95, 1/9/96 effective 7/1/96, 11/1/01 effective 4/1/02, 4/29/04 effective 8/1/04, 1/10/05, 4/28/05 effective 8/1/05 for publications prepared for the 2005-06 academic year and after, 4/26/07)

13.4.1.1 Printed Recruiting Materials.

As specified below, an institution may provide the following printed materials to prospective student-athletes, coaches of prospective student-athletes or any other individual responsible for teaching or directing an activity in which a prospective student-athlete is involved: (Adopted: 4/28/05 effective 8/1/05 for publications prepared for the 2005-06 academic year and after)

(a) General Correspondence. General correspondence, including letters and postcards issued by the U.S. postal service, may be sent to a prospective student-athlete only by mail. Attachments to general correspondence may only include materials printed on plain white paper with black ink that are not created for recruiting purposes, except for the additional printed materials listed in this section. The content of all general recruiting correspondence to a prospective student-athlete (or the prospective student-athlete's parents or legal guardians) must be prepared by the head coach or one of the assistant coaches who count toward the numerical limitations in Bylaw 11.7.4 (see Bylaw 11.7.1.2). It is not permissible for an institution's president or chancellor or director of athletics to prepare general correspondence to a prospective student-athlete. (Revised: 3/8/06, 5/25/06, 12/12/06, 1/8/07 effective 8/1/07)

(b) Business Cards.

(c) Camp Brochures. Camp brochures may be provided to a prospective student-athlete. Brochures are not restricted by content or design, but are restricted to a single two-sided sheet, not to exceed 17" X 22" when opened in full. (Note: These brochures may be provided to a prospective student-athlete prior to September 1 at the beginning of the prospective student-athlete's junior year in high school.) (See also Bylaw 12.5.1.7).

(d) Questionnaires. An institution may provide questionnaires to a prospective student-athlete prior to September 1 at the beginning of the prospective student-athlete's junior year in high school.

(e) Nonathletics Institutional Publications. An institution may provide nonathletics institutional publications available to all students at any time (e.g., official academic, admissions and student-services publications published by the institution and available to all students).

(f) NCAA Educational Material Published by the NCAA (e.g., NCAA Guide for the College-Bound Student-Athlete). (Note: This information may be provided to a prospective student-athlete prior to September 1 at the beginning of the prospective student-athlete's junior year in high school.)

(g) Athletics Publications. An institution may produce a recruiting brochure or media guide (but not both) and provide the publication to a prospective student-athlete. The publications may have only one color printing inside the cover and may not exceeding 8 1/2 by 11 inches in size and 208 pages in length. An institution may not produce a separate media guide that is intended to supplement the one permissible recruiting brochure or media guide. Such supplemental information (e.g., historical information, records) may be posted on the institution's Web site and may be printed in black and white, and provided to the media. An institution may not create a portfolio of information (e.g., pictures) to be shown to prospective student-athletes during the recruiting process unless it is considered the institution's one permissible athletics recruiting publications. An institution may produce additional media publications for separate purposes (e.g., postseason media guide, spring football practice guide), provided the additional publications are not provided to prospective student-athletes. (Revised: 3/23/05, 4/28/05, 5/12/05)

(h) Game Programs. Game programs (which may not include posters) may be provided to prospective student-athletes only during official and unofficial recruiting visits and may not be mailed.

(i) Pre-enrollment Information. Necessary pre-enrollment information regarding orientation, conditioning, academics and practice activities, may be provided to a prospective student-athlete, provided he or she has signed a National Letter of Intent or institutional financial aid agreement or has been officially accepted for enrollment. (Adopted: 12/12/06)

(j) Institutional Note Cards. Institutional note cards that are provided to prospective student-athletes may not exceed 8 1/2 by 11 inches when opened in full. In addition, such cards may only contain the institution's name and logo or an athletics logo on the outside, must be blank on the inside (one side of the card when opened in full) when produced and may include only handwritten information (e.g., words, illustrations) on the inside when provided to prospective student-athletes. (Adopted: 1/8/07 effective 8/1/07)

13.4.1.1.1 Express Mail Services.

An institution is not permitted to use express mail delivery services and may only use first-class mail or a lesser rate of service (e.g., parcel post) with no extra services (e.g., certified mail, delivery confirmation) to provide permissible printed recruiting materials to prospective student-athletes, coaches of prospective student-athletes or any other individual responsible for teaching or directing an activity in which a prospective student-athlete is involved, who reside within the 50 United States, other than the National Letter of Intent or other written admissions and/or financial aid commitment to attend the institution. (Adopted: 4/28/05 effective 8/1/05 for publications prepared for the 2005-06 academic year and after; Revised: 5/12/05)

13.4.1.2 Electronic Transmissions.

Electronically transmitted correspondence that may be sent to a prospective student-athlete is limited to electronic mail and facsimiles. (See Bylaw 13.1.7.2.) All other forms of electronically transmitted correspondence (e.g., Instant Messenger, text messaging) are prohibited. Color attachments may be included with electronic mail correspondence sent to a prospective student-athlete, provided the attachment only includes information that is not created for recruiting purposes, except for items that are specifically permitted as printed recruiting materials (e.g., questionnaires). In addition, attachments shall not include any animation, audio or video clips and there shall be no cost (e.g., subscription fee) associated with sending the item attached to the electronic mail correspondence. (Adopted: 4/28/05 effective 8/1/05 for publications prepared for the 2005-06 academic year and after, Revised: 12/12/06, 4/26/07 effective 8/1/07)

13.4.1.3 Other Recruiting Materials.

An institution may post recruiting materials not listed in Bylaw 13.4.1 on its Web site but may not print such items from the Web site and provide them to prospective student-athletes via mail or during visits. (Adopted: 4/28/05 effective 8/1/05 for publications prepared for the 2005-06 academic year and after)